Smart Scheduling System
Advanced booking pages with multi-participant scheduling, vacation-aware availability, and intelligent routing. The most sophisticated scheduling system for modern teams.
Scheduling That Understands Your Team
Unlike traditional booking tools, ResourceFlow's Smart Scheduling System integrates deeply with your organization's calendar, vacation schedules, and team structure to provide accurate, real-time availability across unlimited participants.
Create unlimited public booking pages, each with any combination of team members, meeting types, and scheduling rules. The system automatically accounts for vacations, conflicts, and company events to show only genuinely available slots.
Try Smart Scheduling FreeMulti-Participant Scheduling
Add unlimited team members to any booking page. Perfect for panel interviews, team consultations, or collaborative sessions.
Vacation-Aware Availability
Automatically excludes team members on leave. No more double-bookings or scheduling mistakes when someone's on vacation.
Smart Routing Modes
Round-robin, collective, or priority-weighted scheduling. Route bookings intelligently based on your team's needs.
How It Works
Advanced availability engine that accounts for every factor
Create Booking Page
Set up unlimited booking pages with custom meeting types, durations, and buffers. Add any combination of team members as hosts.
- Multiple meeting types per page
- Customizable buffers and limits
- Branded booking pages
Smart Availability
The system computes real-time availability by analyzing:
- Weekly availability rules per user
- Existing calendar events
- Vacation and leave schedules
- Company events and holidays
Automatic Booking
When a visitor books a slot:
- Revalidates availability in real-time
- Creates events for all hosts
- Sends notifications to all parties
- Generates meeting links (Zoom, Meet)
Advanced Scheduling Modes
Choose how bookings are distributed among your team
Round-Robin
Distribute bookings evenly across available team members. Perfect for sales demos, support calls, or customer onboarding where any team member can help.
- Automatic load balancing
- Skips unavailable members
- Fair distribution across team
Collective
Show slots only when all assigned team members are available. Ideal for panel interviews, team consultations, or collaborative meetings requiring everyone's presence.
- All participants required
- Intersection of availabilities
- Guaranteed team alignment
Priority-Weighted
Assign weights to team members to prioritize certain individuals. Great for routing high-value prospects to senior team members while maintaining fallback options.
- Custom priority rankings
- Intelligent slot allocation
- Flexible team hierarchies
ResourceFlow vs Calendly
Why smart teams are switching
ResourceFlow Smart Scheduling
- Vacation-aware scheduling (auto-excludes team members on leave)
- Company events integration (accounts for all-hands, holidays, team events)
- Unlimited participants per booking page
- Priority-weighted routing for strategic booking distribution
- Unlimited booking pages with unlimited meeting types
- Real-time revalidation to prevent double-bookings
- Advanced analytics and utilization metrics
- Integrated with full workforce platform
Calendly
- No automatic vacation awareness
- Limited company event integration
- Basic round-robin available (premium only)
- No priority-weighted routing
- Limited booking pages on lower tiers
- Basic availability checking
- Limited analytics (enterprise only)
- Standalone tool, no workforce integration
Use Cases
How teams use Smart Scheduling
Panel Interviews
Schedule interviews with multiple interviewers. System finds slots when all panel members are available.
Sales Demos
Distribute demo requests across your sales team with round-robin, ensuring balanced workload.
Customer Support
Route support calls to available specialists, automatically excluding those on PTO or in meetings.
Global Teams
Handle multiple timezones, regional holidays, and vacation schedules across distributed teams.
Ready to Upgrade Your Scheduling?
Experience the most advanced booking system available. Included with ResourceFlow at no extra cost.