Smart Project Management
Full-featured project environment with AI-driven planning, workload visibility, and succession intelligence. Every task connected to budget, timeline, and human capacity constraints.
Beyond Traditional Project Management
JIRA meets workforce intelligence: tasks that understand context, predict risks, and adapt to your team's reality
Complete Project Environment
Full-featured task management with List, Kanban, and Calendar views. Sprint planning, backlogs, Gantt charts, and agile dashboards—everything you need in one place.
- Drag-and-drop Kanban boards
- Sprint planning and backlogs
- Custom fields and workflows
AI-Powered Intelligence
AI analyzes dependencies, predicts deadlines, estimates effort, suggests team members, and forecasts budget overruns before they happen.
- Intelligent task prioritization
- Effort and deadline predictions
- Budget overrun forecasting
Workforce Context
Integrates with leave schedules, workload tracking, and succession planning. Automatically delegates tasks when team members are unavailable.
- Leave-aware task delegation
- Real-time workload visibility
- Overburden analysis
Core Project Management Features
Everything you expect from modern project management tools
Multiple Views
Switch between List, Kanban, Calendar, and Gantt views. Customize columns, filters, and grouping to match your workflow.
Sprint Planning
Plan sprints, manage backlogs, track velocity. Includes retrospectives with AI-generated action items and insights.
Task Dependencies
Link tasks with dependencies, blockers, and relationships. Visual dependency graphs show critical paths.
Time Tracking
Track time with start/stop timers or manual entries. Compare estimated vs actual effort automatically.
Agile Charts
Burndown, burnup, velocity charts, and cumulative flow diagrams provide real-time sprint insights.
Workflow Automation
Define triggers, conditions, and actions to automate task transitions, notifications, and assignments.
Meeting Notes
AI transcribes meetings, generates summaries, identifies action items, and links them to relevant tasks.
Resource Management
Allocate team members, track utilization rates, identify conflicts, and visualize capacity timelines.
Custom Fields
Create custom fields for any data type. Define project-specific or global fields for consistent tracking.
AI Features That Set Us Apart
Intelligence built into every aspect of project management
Intelligent Task Prioritization
AI analyzes task dependencies, deadlines, resource availability, and business impact to suggest optimal task sequences. Visual indicators show priority levels with explanations.
- Dependency-aware prioritization
- Critical path identification
- Business value scoring
Critical: Setup authentication
Blocks 3 other tasks
Important: Design review
Due tomorrow
AI Insight: Prioritizing "Setup authentication" will unblock 3 downstream tasks and reduce project timeline by 2 days.
Implement payment gateway
Your Estimate
40h
AI Prediction
52h ± 6h
Basis: Similar tasks took 48-56h. Considering complexity and your team's velocity.
Predicted Completion
Oct 15, 2024
Effort & Deadline Prediction
AI analyzes historical task data, team velocity, complexity indicators, and dependencies to predict realistic effort requirements and completion dates with confidence intervals.
- Historical data analysis
- Team velocity consideration
- Confidence scoring
Smart Team Member Suggestions
AI recommends the best team members for each task based on skills, current workload, past performance, availability, and career development goals.
- Skill-based matching
- Workload balancing
- Leave-aware recommendations
Suggested Assignees
Sarah Martinez
85% skill match • 60% available
John Chen
75% skill match • 80% available
Why Sarah? Expert in payment systems, completed 4 similar tasks. Light workload this sprint.
Budget Health
Budget
$150,000
Spent
$98,500
78% complete • 45% timeline remaining
Predicted Overrun: $22,000
72% confidence • Based on current burn rate and remaining tasks
Recommended Actions:
- • Reduce feature scope by 15%
- • Defer 3 non-critical tasks to Phase 2
- • Reallocate 2 team members from low-priority work
Budget Overrun Prediction
AI continuously monitors spending velocity, remaining tasks, team capacity, and historical patterns to predict budget overruns weeks in advance with actionable recommendations.
- Real-time burn rate analysis
- Early warning system
- Actionable recommendations
Workforce-Aware Project Management
The only project management tool that understands your team's reality
Leave Integration
Automatically accounts for vacations, sick leave, and time off when scheduling tasks and predicting completion dates.
Example: "Sarah is on vacation next week. Suggesting backup assignee or rescheduling task."
Workload Visibility
Real-time view of each team member's capacity, commitments, and utilization. Prevent burnout before it happens.
Alert: "John is at 120% capacity. Consider redistributing 2 tasks."
Succession Planning
Identifies critical dependencies on individuals. Suggests knowledge transfer and backup plans for key responsibilities.
Warning: "5 critical tasks depend solely on Alex. Recommend cross-training."
ResourceFlow vs Traditional PM Tools
Why teams are switching from JIRA, Asana, and Monday
ResourceFlow Project Management
- AI-powered task prioritization, effort prediction, and deadline forecasting
- Vacation-aware scheduling with automatic delegation
- Real-time workload visibility with overburden detection
- Budget overrun prediction weeks in advance
- Succession intelligence identifies critical dependencies
- Meeting AI transcribes, summarizes, creates action items
- Integrated with full workforce platform (HRIS, payroll, etc.)
- Smart team suggestions based on skills, availability, workload
JIRA / Asana / Monday
- Manual task prioritization
- No vacation awareness or automatic delegation
- Limited workload visibility across tools
- Reactive budget tracking
- No succession planning capabilities
- Basic task management and tracking
- Standalone tool, requires integrations
- No AI-powered team recommendations
The Key Difference
Traditional PM tools treat projects as isolated entities. ResourceFlow connects projects to your workforce reality— vacations, workloads, budgets, skills, and capacity constraints. This means more accurate predictions, better resource allocation, and fewer surprises. Your projects exist in the context of your entire organization, not in a vacuum.
Ready to Transform Project Management?
Experience project management that understands your team, predicts risks, and adapts to reality.