Assets & Inventory Management
Complete asset lifecycle management from purchase to disposal. Track laptops, phones, vehicles, and equipment with QR codes, mobile-first workflows, AI optimization, and automatic payroll integration.
Complete Asset Lifecycle Platform
From procurement to retirement, manage every aspect of your company assets
Asset Repository
Central database for all company assets: IT equipment, furniture, vehicles, safety gear. Track serial numbers, warranties, depreciation, and maintenance schedules.
- Bulk import from ERP/CSV
- Auto QR/barcode generation
- Complete metadata tracking
Mobile-First Workflows
Scan QR codes to check in/out assets, report issues with photos, request equipment, and approve assignments—all from mobile devices. No paperwork needed.
- QR/barcode scanning
- Photo issue reporting
- One-tap reassignment
AI-Powered Optimization
Smart allocation suggestions, replacement cycle forecasting, anomaly detection for unusual spending, and utilization analysis to identify underused assets.
- Predictive replacements
- Cost anomaly detection
- Utilization insights
Asset Lifecycle Management
Track every stage from purchase to disposal with complete audit trails
Asset Details
MacBook Pro 16" - Asset #LT-2024-001
Scan to view details or check in/out
Lifecycle Stages
Actively used by Sarah Martinez
Since Jan 20, 2024
Received from supplier, configured
Jan 15 - Jan 20, 2024
Ordered from Apple
Jan 15, 2024
Other States: Under Maintenance, Lost, Retired, Disposed
Maintenance Schedule
Last Service
No maintenance recorded yet
Upcoming
Annual check recommended in 10 months
Assignment History
Sarah Martinez
Engineering • Jan 20, 2024 - Present
Mobile-First Asset Management
Scan, assign, report, and approve—all from your mobile device
Mobile Scanner View
Scan Asset QR Code
Point camera at asset label to check in/out
Recently Scanned
Report Issues
Tap to take photo
Request Equipment
AI-Powered Asset Intelligence
Smart recommendations, predictive analytics, and cost optimization
Smart Allocation
AI suggests which available asset to assign based on employee role, location, cost efficiency, and current workload.
Allocation for: Alex Kim (Software Engineer, Remote)
MacBook Pro 14" #LT-045
Best match: Role + Location + Cost
MacBook Air #LT-078
Lower cost, adequate performance
Replacement Forecasting
Predicts replacement cycles based on age, usage patterns, maintenance history, and industry standards. Plan bulk purchases ahead.
Q2 2025 Replacement Forecast
Anomaly Detection
Flags unusual spending patterns, excessive loss rates, or suspicious activity. Protects against fraud and waste.
High Loss Rate Alert
Marketing dept: 4 devices reported lost in 3 months (3x normal rate)
Cost Spike Detected
IT purchases up 180% vs last quarter. Review procurement process.
Utilization Analysis
Identifies underutilized assets that could be reallocated, and overburdened teams that need more equipment.
Asset Utilization Report
Recommendation: Reallocate 2 units to field staff
Recommendation: Order 2 additional monitors
Payroll & Expense Integration
Automatic taxable benefit calculations and expense tracking
Taxable Benefits
Automatically flag and calculate taxable benefits for payroll. Critical for company cars, phones, and equipment in Estonia, Finland, and Austria.
Employee:
John Chen
Monthly Value:
€450
Employee:
Emma Wilson
Monthly Value:
€35
Auto-sync with payroll: These benefits are automatically added to monthly payroll calculations for tax compliance.
Expense Tracking
Link asset purchases and maintenance costs to expense management. Track spending by department, cost center, and category.
Recent Asset Expenses
5x MacBook Pro
Engineering • Feb 1, 2025
Laptop Repair
IT Support • Jan 28, 2025
3x Dell Monitors
Sales • Jan 15, 2025
Cost by Department
Powerful Integrations
Connect with your existing tools for seamless asset management
Barcode Hardware
Integration with handheld scanners, mobile device cameras, and label printers for physical asset tracking.
Accounting Software
Sync with Xero, NetSuite, SAP, and QuickBooks for depreciation tracking and financial reporting.
MDM Tools
Connect with Intune, Jamf, and other MDM platforms for real-time device compliance and security checks.
ERP Systems
Import asset data from enterprise resource planning systems via CSV, Excel, or API integrations.
Stripe Issuing
Auto-link purchases to virtual cards issued for procurement. Track spending at the transaction level.
HRIS Sync
Automatic updates to employee profiles when assets are assigned. Seamless integration with workforce data.
Role-Based Access Control
Granular permissions for different roles across your organization
Employee
- View assigned assets
- Request new equipment
- Report issues
Manager
- View team assets
- Approve requests
- Reassign within team
IT/Admin
- Add/edit all assets
- Assign/reassign globally
- Run reports & analytics
Finance
- View costs & depreciation
- Taxable benefit reports
- Financial forecasts
Ready to Modernize Asset Management?
Track laptops, phones, vehicles, and equipment with QR codes, mobile workflows, and AI-powered optimization.